Upgradations In Accounts and Admin Console Of G-Suite.


1. Accounts.

1.a) Change The Name Of Your Security Keys.

-> For a reliable authentication, G-Suite has provided a Two-Step verification i.e Security keys.
->Now, for a case lets presume that a G-Suite user have numerous of security keys, then to handle them easily user can rename the security keys. To take a benefit of this component, the users who have enabled Security keys can go on to the Two-Step Verification Settings. 


1. b)  A New Glimpse Of Google’s Account Login Page.

-> Google gave a totally new account login page which provide all the users a better outlook to sign up in all the devices which includes computers, phones and tablets.
-> Apart from, the new design of the login page, Gmail will also remove the “stay signed in” option which used to appear for those customers who did not use a third party SSO provider.
​-> The reason behind eliminating the “stay signed in” option is that the user didn’t find out any conclusion of the “stay signed in” checkbox. So, to erase the confusion Google removed the checkbox and according to the new version the user will be signed in unless they sign out by themselves.

2. Admin Console.

2.a) Handle Your Email ​Productively With Cooperative Routing Settings In Admin Console.

-> G-Suite users use Gmail because it is respectable and easy to use. Apart from that, it allows the users to adjust their enterprise-specific routing settings which is available in the admin console.
-> Nonetheless if we explore these features to cover more use cases, it becomes fair that a strong view of all routing settings will make it easy to manage more fast. Due to this Google began to unite Gmail’s routing settings which is present in Gmail routing section of the admin console which has been launched past one year.
​-> Since, 23 January 2017 the Sending routing, Receiving routing, catch all address and Domain level routing had become read only. But these settings are still agile, what you have to do is, you have to click on the  CONVERT button which is nest to the existing rule.

Steps to execute the process:-

1. When you want to make changes to your current routing settings, then click on the current button which is present next to the rule.

2. If  you want to add new routing settings go on to the routing’s option from Gmail’s advance setting category.

3. To shift your current rules to the new section, use the convert button for all of your rules. If you haven’t made any changes till 5 june 2017 then your rules have been automatically converted to the new routing format.

2.b) “Date Picker” Option Has Been Removed And Admin Console Has A New Update To Show The Latest Data Always.

-> The updates of admin console has changed the way of acting of the Highlights, Aggregate reports and security reports in the admin console in order to show the latest information for each data source.
​-> As Google has removed the date picked and always show its users the upgraded available metrics and notifies the users if in case the metrics are delayed.
​-> A symbol of * appears besides the stale metric values in each category, which indicates that when the data may get postponed to rest of the metrics in the same section.

2.c) Get An Enhanced Admin Control Over Offline Access On Slides, Sheets, Docs On The Network.

-> To safeguard the crucial data is the topmost preference for most of the G-Suite admins, Now Google has make it easier for the admins to maintain the equity in these kind of interest by announcing settings in the admin console to manage the users, also to have an offline access over files of Docs, Slides, Sheets.

-> Here is a list of the options to control offline access on Desktop computers.( Firstly go to the Admin console and then go on to Apps>G Suite> Drive and docs> Data access)

1. Control Of Offline Access Using Device Policies.

​-> If in case the admin chooses this option he will have to take some more steps in order to control the offline access for is users.


Let’s suppose that the admin doesn’t want to enable the offline access, not for a single user. Then the admin will select this option and should not go further with the extra steps to apply device policies on managed computers.

-> Now, If the offline access has been already implemented in an organization and admins chooses this option, then the offline access of admin’s users users will be lost. To overcome this admin has to take extra steps so that the devices policies may get implemented on managed computers.

2. Allow Users To Enable Offline Access(suggested).

​-> If in case the admin chooses this option then the users can manually enable offline access from the Docs or Drive settings. But before that the user will be asked that the computer is a trusted one or not and a warning will be given that do not turn on the setting for any shared or public devices. 

-> If offline access is activated for all the computers, then the recent Docs, Slides and Sheets files on the computers will be undoubtedly synced to the device and will be offline. This will surely improve the experience while working on Docs, Slides and Sheets as if there will be any kind of network issue then it won’t effect the performance. Keep a reminder that these settings will not be applicable on non-Docs, non-Sheets and non-Slides files.

->If you had already allowed the users to activate offline Docs, the second above option will be on once these settings will be launched. It means your users will be able to have an offline access.

-> But, if in case you haven’t allowed the users to activate offline Docs, the first above option will be on, once the new settings will be launched. It simply means that you will have to do the additional steps if your users wants to have an offline access.

Note:- These settings are applicable only to Docs, Sheets, Slides on a desktop or on a chrome browser. It will not at all have an effect on IOS and ANDROID devices.

2.d) Two New Features App Maker Metrics And Google Apps Script Have Been Added In The Admin Console.

-> Apps script have been been added to enhance the perks of Google Services, like create add-ons for Docs, develop custom functions for Sheets and also to manage responses in Forms.
-> Usually the admins of G-Suite had no scope of the use of Apps Script in their associations. With the invention of Apps Script, the admins can take a look at Apps Script metrics,  which also includes number of users and number of active projects.
​-> Right now, admins are taking part in the app Maker early Adopter Program and will also list the App Maker Metrics too.

2.e) Same As Other Apps, The Admins Of G Suite Can Now Automatically Provision Their User To Freshdesk, Dialpad, Lucidchart, RingCentral, Smartsheet And Asana. 

-> Suppose, auto-provisioning is activated for a third party application then in that case if any user is  created, modifies or deleted in G-Suite then it will also be added, edited or deleted in the third party application. This feature has been immensely admirable among the admins as it abolishes the complexity which is caused during the management of users in multiple third party SaaS applications.
-> Google has added auto-provisioning support for six new applications. The name of the applications are Asana, Dialpad, Freshdesk, Lucidchart, RingCentral and Smartsheet. In the prior time, Google has launched auto-provisioning for six applications i.e Box enterprise, Salesforce Sandbox, Salesforce, Slack and Workplace by facebook. Which makes the total count of 11 supporting appplications
-> The users of G Suite business, Education and Enterprise can activate and use auto-provisioning for all the supported applications. Whereas, the users of G Suite basic, Government and Nonprofit customers can use auto-provisioning only up to three applications from the supported list.

2.f) Keep A Check From The Admin Console On Your Meeting Peripherals Applications. For Example Camera, Microphone And Speaker.

-> Regulating a large Chromebox for the purpose of meetings deployment can be quite tough. To make sure that the end users must have a great experience, admins usually do a regular checkup to verify that all the all the peripherals are plugged in and working or not.
-> After the launch of peripheral status monitoring admins can check from the admin console only that the peripherals are working or not.
-> If you want to find the information, then you can go on to Device Management -> Chrome devices for meetings -> view and manage chrome devices for meetings.
-> In there select the suitable device  in question. On the device screen, you’ll see a couple of icons which classifies the status of peripheral’s status. If the icon is grayed out it means that the peripheral is offline.

2.g) Box Enterprise And Salesforce Sandbox Can Be Automatically Provided To Users By The Adminsitrators.

-> In July 2016 Google had announced that you can automatically provision users for third party applications such as Salesforce, Slack and workplace by facebook.
-> If automatic provision is activated for a third party application then in that case if any user is added, deleted or modified in G Suite then they will be automatically added, deleted, modified in the third party application also.
-> As many administrators who have used this, gave a positive feedback for this feature, so due to this Google decided to add two more supported applications i.e Box enterprise and Salesforce Sandbox.
​-> G Suite business and G Suite Enterprise users can only use user provisioning in all supported applications. Whereas G Suite basic users can use auto provisioning for upto three applications only.

2.h) Updation Of Calendar Administrator Privileges In The Admin Console.

-> Google has provided G Suite Super Admins so that they can give access to the Calendar Settings  section which is present in the Admin Console. Super Admins can nominate the management of various Admin console section, simply by appointing system or custom administrator roles to their users.


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